Xerox® Workplace Cloud and Suite

Securely manage your printing and access — on-premises or in the cloud.

In an era of remote work, hybrid environments and heightened security requirements, Xerox® Workplace Solutions helps you regain control over your printing and data.

Choose the hosting option that best fits your organisation — on-premise or in the cloud — and benefit from a unified, modular solution that is simple to manage.

Authentication, security, mobile printing, usage tracking — everything is centralised within a single, scalable platform.

Two options are available to meet your specific needs…

The turnkey cloud solution to easily manage your printing — no local infrastructure required.

• Fully hosted by Xerox: no servers to deploy, simplified management.
• Universal mobile printing: print from iOS, Android, Windows, macOS, Chromebook…
• Secure authentication: badge, PIN, mobile and integrated SSO.
• Print tracking and reporting for office and remote workers (Home Worker Print Tracker).
• Cloud-based dashboard for centralised printer administration.

Ideal for: multi-site organisations, extensive remote work, and businesses without dedicated IT support.

Manage your felt through the cloud and benefit by automating your tasks and tightening up security.

Proactive Monitoring

• Automatically monitors printer meters for low toner events and alerts to maximise uptime.
• Performance dashboards to visualise data and act on it.

Xerox® Printer Security Audit Service

• Printer security configuration management and compliance.
• Policy enforcement with automatic remediating of settings.
• Management of printer password, firmware and certificates to automate IT security tasks.

*Available with Management Print Services Only

The on-premise solution for full control over your data and infrastructure.

• Deployed on your own server (on-site).
• Mobile access and secure printing (pull printing).
• Printing workflows with rules: cost reduction, access control, compliance with internal policies.
• Content security feature: alerts in case of attempted printing of sensitive documents (Confidential, Internal Use, etc.).
• Detailed usage statistics to manage costs and allocate printing by project or department.

Ideal for: organisations with strict confidentiality requirements, GDPR compliance needs, and a preference for local data control.

• Authentication via card, badge, PIN or mobile device.
• Mobile printing (via app, email, AirPrint, Mopria…).
• Secure printing: release upon user authentication.
• Cost tracking and detailed reporting.
• Multi-site / multi-user management.
• Compatible with Xerox AltaLink® / VersaLink® printers.

Whether you prefer local management or remote administration, Xerox® Workplace Solutions adapts to your organisation.

Gain visibility, security and productivity — with no compromise.

1. Connect your printers: from Xerox AltaLink® or VersaLink®, locally or via the cloud.
2. Deploy the solution: on-premise (Workplace Suite) or hosted by Xerox (Workplace Cloud). No extra hardware needed.
3. Create user profiles: sync with Active Directory or use manual setup.
4. Set rules & access: manage groups, limits and secure badge/mobile authentication.
5. Start printing: from PC, mobile, Chromebook or app — with secure release.
6. Monitor & optimise: track usage, cut waste, and refine policies via dashboards.